Job Description

A Prestigious Billion-Dollar Global Investment Firm in Midtown Manhattan is seeking a new Executive Assistant to support one of their top-tier Macro Hedge Fund Managers/Senior Portfolio Managers who recently joined the company. Candidates must have a minimum 8-10+ years of high-level executive administrative support experience, ideally out of financial services (strong preference!), and a Bachelor’s degree is required/strongly preferred. They should be extremely polished, professional, proactive, highly organized, discrete, possess excellent interpersonal and communication skills (both verbal and written) and exceptional judgement, and be able to juggle multiple, sometimes competing, priorities seamlessly, keep the Executive on track/remind him to get to meetings on time, pivot from formal to informal demeanor with ease, and liaise with very high-profile executives, acting as an extension/true representative of the Executive. He is a really nice, creative guy who puts importance on building strong relationships with his team (no power struggle!) and this is an excellent opportunity for a top-notch EA who is accustomed to working at this extremely high level supporting one of the company’s major investment leaders!

• Salary depends on experience (175-200k base), plus discretionary bonus eligibility (all-in total compensation package approx. 250k++).
• Hours are 8:00am-6:00pm. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Proactively manage and coordinate daily schedules, calendars, and contacts.
• Arrange and schedule numerous meetings (internal and external), conferences, and seminars.
• Maintain and update calendars, prioritizing meeting requests and demonstrating flexibility.
• Serve as the first line of defense for high volume communications of phone and email.
• Liaise with internal and external stakeholders on Executive’s behalf, fielding and prioritizing incoming requests, managing commitments and calendars, installing and overseeing intra-team processes, and ensuring broad organization and coordination across responsibilities.
• Oversee and manage company expenses.
• Ensure accurate and timely processing of expense reports.
• Monitor and reconcile expense accounts regularly.
• Maintain various detailed logs for compliance and tax purposes.
• Ensure all business contact information is up-to-date and accurate.
• Coordinate extensive international and domestic travel, including drafting detailed itineraries.
• Manage travel bookings, accommodations, and transportation.
• Ensure excellence in complex meeting/event preparation, including AV setup, room scheduling, and telepresence events.
• Prepare presentations, agendas, and materials; document notes; and coordinate follow-up items to completion.
• Arrange for food and drink as needed.

Required Qualifications:

• Minimum 8-10+ years of professional experience supporting senior management in an administrative capacity, ideally within financial services (strongly preferred).
• Bachelor’s degree required/strongly preferred.
• Experience with heavy calendar management and international/domestic travel coordination.
• Effective written and oral communication skills with strong attention to detail.
• Excellent organizational skills and an ability to juggle multiple responsibilities/tasks/priorities with minimal error.
• Ability to anticipate and independently avoid or solve problems.
• Agility; capable of adapting to unexpected changes and rapidly evolving situations.
• Willingness to stay connected.
• Proficiency with Microsoft Office Suite.

If you meet the required qualifications and are interested in this role, please apply today.

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