Job Description

Administrative Assistant
Location: Old Saybrook, CT

Employment Type: Temp to Hire

Compensation: $24-26/hr, depending on experience

Hours: 40 hours per week
Reporting to the CEO/Owner, the Executive Assistant will be the right-hand person to the CEO and serve as the initial contact for of contact for clients and internal teams. Main areas of this position include administrative/office support, client interaction, data entry and reporting, and supporting social services team. Exceptional communication skills, organizational abilities, and a proactive approach are crucial for ensuring the smooth operation of office functions. This candidate should have experince in the social services industry, and ideally has experince working with the elder population.

Responsibilities

• Maintain the CEO's calendar and schedule meetings.
• Perform extensive filing duties, both online and paper.
• Gather, sort, distribute, and send mail.
• Take meeting minutes and compile reports.
• Serve as the primary contact for all clients.
• Manage office supplies and pay vendors.
• Prioritize tasks and track project progress effectively.
• Draft correspondence, forms, and conduct mail merges.
• Use Microsoft Excel to generate pivot tables from large data sets
• Administer intake assessments to prospective clients and lead new client onboarding.
• Assist with creation of care plan based on assessment answers.

Qualifications

• 3+ years of experince in an administrative support role, ideally in the social services industry.
• Bachelor's degree preferred.
• Experince working with the elder population is a huge advantage.
• Microsoft Office Suite, especially Excel (Pivot Tables)
• Experience with Adobe is a plus.
• Experience with Medicaid is a plus.
• Maintain accurate and timely data input.
• Prior experience supporting a director or small business owner is essential.
• Must have Strong work ethic with the ability to be proactive and follow through on tasks.
• Excellent communication and follow-up skills.

INDA

Job Tags

Temporary work,

Similar Jobs