Job Description
Job Title: Accounts Receivable (AR) Admin Assistant
Department: Accounting
Reporting To: (AR) Manager
Travel Requirements: None
Position Type: Full-Time
FLSA Status: Non-Exempt
Job Summary: In the Accounts Receivable (AR) Admin Assistant role, you will play an integral part in ensuring the smooth flow of financial transactions and customer interactions. Your primary responsibilities will include supporting the AR Specialist team and handling various financial tasks such as bank deposits and payment postings. A keen attention to detail, excellent organizational skills, and the ability to collaborate effectively are essential for success in this role.
Duties/Responsibilities: - Process and maintain accurate customer and property profile information, making necessary updates when required.
- Act as a liaison between finance and other departments to ensure smooth operations.
- Ensure compliance with company policies, accounting principles, and regulatory requirements.
- Maintain confidentiality of financial information and adhere to data protection regulations.
- Furnish, request, and file certificates of insurance.
- Establish and maintain a systematic process to track and follow up on missing forms and information, ensuring timely resolution.
- Complete vendor packets and manage related documentation, including certificates of insurance and W-9 forms.
- Responsible for checking the billing platforms for missing invoices.
- Emailing statements and invoices to the customers.
- Scanning AR paperwork into Docstar.
- Mailing customer statements on a monthly basis.
- Undertake additional tasks and assignments as directed by the Accounts Receivable Manager.
Qualifications: - A minimum of 2 years of prior administrative or business experience, demonstrating your familiarity with office procedures and responsibilities.
- Strong attention to detail and accuracy when handling customer and property profile information.
- Excellent verbal and written communication skills to interact professionally with customers and internal stakeholders.
- Ability to work collaboratively within a finance team and cross-functionally with other departments.
- Commitment to maintaining confidentiality and handling sensitive financial information with integrity.
- Adherence to company policies, procedures, and regulatory requirements related to accounts receivable.
- Proficient in Google Drive, Google Sheets, and Google Docs.
- Basic proficiency in Excel, empowering you to handle tasks requiring spreadsheet analysis and data manipulation.
- Proven ability to prioritize tasks and manage duties efficiently, ensuring timely completion of assignments in a fast-paced environment.
- Adaptability and multitasking skills to handle various responsibilities.
- Prior experience or familiarity with Certificates of Insurance (COI) is preferred, although not required.
AMAZING BENEFITS:
Health, Dental, & Vision Care Insurance options
Paid Time Off (PTO)
Paid Holidays
FREE Life & Disability Insurance
Retirement 401(k) + GENEROUS company match
Employee hardship loan program
FREE access to a Financial Advisor
Gym membership reimbursement
Employee Discount Purchase Plan
Employee Referral Bonus Program
Perks at Work!
Annual discretionary bonus (for non-sales roles only)
And MORE!
Real Floors, Inc. & Real Floors Commercial, Inc. provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. Real Floors
Job Tags
Holiday work, Full time,